IM-30 EXTENSION OF THE TEMPORARY RECONSIDERATION PERIOD POLICY FOR ALL MO HEALTHNET (MHN) PROGRAMS

FROM: KIM EVANS, DIRECTOR

SUBJECT: EXTENSION OF THE TEMPORARY RECONSIDERATION PERIOD POLICY FOR ALL MO HEALTHNET (MHN) PROGRAMS

MANUAL REVISION #
0840.005.05
1880.020.00

 

DISCUSSION:

Temporary reconsideration period policy for all MHN programs introduced in IM-28 RECONSIDERATION PERIOD DURING THE TRANSITION PERIOD FOR ALL MO HEALTHNET (MHN) PROGRAMS has been extended. Continue to follow the instructions outlined in the memorandum until further notice.

MO HealthNet for the Aged, Blind, and Disabled (MHABD) manual section 0840.005.05 Reconsideration Period and Family MO HealthNet (MAGI) manual section 1880.020.00 Reconsideration Period have been updated to remove the end date for the temporary policy.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/sh

IM-29 UPDATES TO 1619 POLICY

FROM: KIM EVANS, DIRECTOR

SUBJECT: UPDATES TO 1619 POLICY

MANUAL REVISION #
0850.000.00
0850.005.00
0850.005.05
0850.005.10
0850.005.15
0850.005.20
0850.010.00
0850.020.00

 

DISCUSSION:

Updates have been made to 1619 policy in the MO HealthNet for the Aged, Blind, and Disabled (MHABD) Manual. Updates include revisions to remove outdated information, including verifying 1619 status and processes, and update terminology.

MHABD Manual section 0850.010.00 Case Processing Procedures Section 1619 Status Cases, is now obsolete.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/st

IM-28 COMPACT OF FREE ASSOCIATION (COFA) MIGRANTS ELIGIBLE FOR CHILDREN’S HEALTH INSURANCE PROGRAM (CHIP)

FROM: KIM EVANS, DIRECTOR

SUBJECT: COMPACT OF FREE ASSOCIATION (COFA) MIGRANTS ELIGIBLE FOR CHILDREN’S HEALTH INSURANCE PROGRAM (CHIP)

MANUAL REVISION #
1805.020.10.20

 

DISCUSSION:

Effective immediately, COFA migrants are considered qualified non-citizens for the purpose of CHIP eligibility. Through amendments made by the Consolidated Appropriations Act of 2021, Congress amended 8 U.S. Code § 1641 to remove language that limited COFA migrants as qualified non-citizens only for the purposes of the Medicaid program.

Manual Section 1805.020.10.20 Citizens of the Federated States of Micronesia, Republic of Palau, and Republic of the Marshall Islands is updated to reflect CHIP eligibility for COFA migrants.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/kl

IM-27 UPDATED SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) MANUAL SECTION, SNAP ELECTRONICALLY STOLEN BENEFITS (ESB) AND FORM IM-111

FROM: KIM EVANS, DIRECTOR

SUBJECT: UPDATED SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) MANUAL SECTION, SNAP ELECTRONICALLY STOLEN BENEFITS (ESB) AND FORM IM-111

MANUAL REVISION #
1150.015.00

 

DISCUSSION:

SNAP Manual section 1150.015.00 SNAP ELECTRONICALLY STOLEN BENEFITS, Form IM-111, and online Form IM-111 were updated to remove language regarding law enforcement or police reports as these are not an eligibility requirement of ESB replacement.

If a participant submits documentation from a law enforcement agency, continue to scan the form to the electronic case file.

Reminders:

  • ESB is activity that results in the participant’s benefits being stolen while the EBT card remained in the participant’s possession and the personal identification number (PIN) was secure with the participant.
  • P-EBT benefits are not SNAP benefits and cannot be replaced.
  • Specialized staff process IM-111s. Refer to FAMIS Resources for guides on where to send ESB Replacement Requests.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff,

 

 

KE/nw

 

IM-26 APRIL 2024 – QUARTERLY FORMS UPDATE

FROM: KIM EVANS, DIRECTOR

SUBJECT: APRIL 2024 – QUARTERLY FORMS UPDATE

 

DISCUSSION:

Income Maintenance forms and documents are reviewed and revised quarterly, and as necessary. New forms and documents are created as required or requested.

All new and revised IM forms show a revision date of 04/2024, unless otherwise stated.

New and Revised Forms available in the public and internal forms manuals:

Form Number Form Name New or Revision:
IM-4Fraud
IM-4Fraud (Spanish)
Information you need about Public Assistance Fraud Revision to update terminology and contact information. Now also available in Spanish. Revision date 2/2024.
IM-85 Online Hearing Request Revision to fillable form fields, no change to any content.
MO 231-0167 Missouri Voter Registration Application Revision completed by Secretary of State to add Political Party change as reason for new Missouri Voter Registration Application. Revision date 8/2023.

New and Revised Forms available only to FSD staff in the internal forms manual:

Form Number Form Name New or Revision: 
IM-1U90 Annual Renewal Received Outside Reconsideration Period Revision to update DSS logo.
IM-34ERRN Early Return of Renewal Notice Revision to update DSS logo.
IM-40
IM-40 (Spanish)
Citizen/National/Eligible Immigrant Attestation Revision to update DSS logo. Spanish translation now available.
IM-45PLC Protected Load Coversheet Revision to add form number and add to internal forms manual.
IM-45PLR Protected Load Request Revision to add form number and add to internal forms manual.
IM-80PRE
IM-80PRE (Spanish)
Pre-Closing Notice Revision to update language to match the system generated notice.
IM-160 Advance Notice of your Administrative Disqualification Hearing Revision to update DSS logo.
IM-160P Administrative Disqualification Packet Revision to update DSS logo.
IM-161 Waiver of Administrative Hearing Disqualification Consent Agreement  Revision to update DSS logo.

Obsolete forms are no longer in use with current FSD processes. The following forms are obsolete and have been removed from the forms manuals:

Form Number Form Name
  Certification of State Employment
 

ABAWD Volunteer Agreement

  SSI/SSDI Transition Letter
IM-14 Request for Interpretation Policy

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.
  • Begin using revised forms immediately.
  • Share with community partners.

IM-25 NEW NON-EMERGENCY MEDICAL TRANSPORTATION (NEMT) RIDE TOOL

FROM: KIM EVANS, DIRECTOR

SUBJECT: NEW NON-EMERGENCY MEDICAL TRANSPORTATION (NEMT) RIDE TOOL

 

DISCUSSION:

For participants who need NEMT, MO HealthNet’s vendor, Medical Transportation Management (MTM), created a new tool that allows participants the opportunity to book new rides, review existing rides, make changes to rides and cancel rides from their computer or phone.

Participants can download the MTM Link Member App from the app store. For instructions on how to use the app, participants can review the MTM Link Trifold Brochure or watch the short video on the MTM website.

For additional information on NEMT, providers should review the NEMT Provider Manual and the NEMT program page.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/mm

IM-24 EXTENSION OF THE TEMPORARY RETURNED MAIL POLICY FOR ALL MO HEALTHNET (MHN) PROGRAMS

FROM: KIM EVANS, DIRECTOR

SUBJECT: EXTENSION OF THE TEMPORARY RETURNED MAIL POLICY FOR ALL MO HEALTHNET (MHN) PROGRAMS

MANUAL REVISION #
1885.020.00

 

DISCUSSION:

Temporary returned mail policy for all MHN programs introduced in IM-40 RETURNED MAIL REQUIREMENTS DURING THE TRANSITION PERIOD FOR ALL MO HEALTHNET (MHN) PROGRAMS has been extended. Continue to follow the instructions outlined in the memorandum until further notice.

Family MO HealthNet (MAGI) manual section 1885.020.00 Returned Mail has been updated to remove the end date for the temporary policy.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/sh

IM-23 FAMILY MO HEALTHNET (MAGI) MANUAL UPDATE TO EXCLUDE INCOME FOR CERTAIN TAX DEPENDENTS

FROM: KIM EVANS, DIRECTOR

SUBJECT: FAMILY MO HEALTHNET (MAGI) MANUAL UPDATE TO EXCLUDE INCOME FOR CERTAIN TAX DEPENDENTS

MANUAL REVISION #
1805.030.20.10

 

DISCUSSION:

MAGI Manual section 1805.030.20.10 Income Excluded Under MAGI is updated to reflect policy changes with Child Tax Dependent income and Qualifying Relative Dependent income. These two income types, based on IRS threshold rules for the current tax year, are excluded from the MAGI household.

This manual section in conjunction with IRS Publication 501 for the current tax year should be used to determine Child Tax Dependent and Qualifying Relative Dependent thresholds.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/kl

IM-22 MO HEALTHNET (MHN) POLICY UPDATES FOR CONTINUOUS ELIGIBILITY FOR CHILDREN (CEC)

FROM: KIM EVANS, DIRECTOR

SUBJECT: MO HEALTHNET (MHN) POLICY UPDATES FOR CONTINUOUS ELIGIBILITY FOR CHILDREN (CEC)

NON-MAGI MANUAL REVISION #

0405.000.00 0840.000.00
0430.010.00 0840.010.00
0805.000.00 0840.015.00
0805.020.00 0840.020.00
0810.010.00 0855.000.00
0810.010.05 0855.005.45
0815.030.20 1305.000.00
0815.070.00 1320.000.00
0825.000.00 1320.005.00
0825.010.00 1320.010.00
0825.040.00  

MAGI MANUAL REVISION #

1805.070.00 1840.025.05
1805.000.05 1840.025.10
1805.005.00 1840.030.15
1810.030.10 1885.000.00
1840.020.00 1885.010.00
1840.020.05 1885.015.00
1840.020.10 1885.020.00
1840.020.15 1885.035.00
1840.020.20 1885.040.00
1840.025.00  

 

DISCUSSION:

CEC was introduced in the 2023 Memorandum, IM-104 Continuous Eligibility for Children. The Centers for Medicare and Medicaid Services (CMS) has approved Missouri’s State Plan Amendment and MHN policy has been updated.

The following section was added to the Family MO HealthNet (MAGI) Manual:

The remaining MHN manual sections listed above are updated to reflect CEC policy.

Note: CEC does not apply to the Non-MAGI Blind Pension (BP) or the Supplemental Nursing Care (SNC) programs.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/vh

IM-21 UPDATED PROCEDURES FOR CONDUCTING INTERNAL IRS FIELD OFFICE INSPECTIONS

FROM: KIM EVANS, DIRECTOR

SUBJECT: UPDATED PROCEDURES FOR CONDUCTING INTERNAL IRS FIELD OFFICE INSPECTIONS

 

DISCUSSION:

There are new procedures for handling internal inspections of field offices and the handling of Federal Tax Information (FTI).

Field offices are required to submit the Internal Inspection Report/Field Office to Central Office annually. This process is now an electronic submission. Office managers will complete the electronic Internal Inspections Report for each field office at the following link: IRS Safeguards Internal Inspection Report Field Office.

Once the report is completed, signed and submitted it will be sent to the Divisional Privacy/Security Officer for approval and stored electronically. Office managers/designees retain a copy of the report in their office for seven years. All reports are available electronically. This report is used to monitor how the office handles FTI and must be received in Central Office by June 30th of each year.

Previous memo IM-53 from 2021 is now obsolete.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

 

 

KE/nw