Category: Temporary Home

IM-114 REMOVAL OF AUTOMATIC HEARING REQUIREMENTS FOR TANF DRUG TESTING

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FROM: REGINALD E. McELHANNON, INTERIM DIRECTOR

SUBJECT:  REMOVAL OF AUTOMATIC HEARING REQUIREMENTS FOR TANF DRUG TESTING

MANUAL REVISION #80

0240.025.10

 

DISCUSSION:

The purpose of this memorandum is to notify staff that manual section 0240.025.10 is revised. This part of the manual now reflects removal of the automatic hearing requirement related to drug testing for Temporary Assistance (TA) cases.  Senate Bill (SB) 680 passed during the 2014 legislative session removed the automated hearing requirement.  The regulation changing the hearing requirements, 13 CSR 40-2.440, became effective April 30, 2015.

Hearing rights and due process are always offered to the client.  When a hearing is requested prior to the expiration of the Adverse Action Notice (FA-510) and the participant requests to continue receiving benefits at the same level, staff are required to put the participant’s TA case in ‘HOLD’ status on the Action Resolution (ACTRES/FM50) screen. FAMIS processes the participant’s disqualification if the case isn’t put in ‘HOLD’ status.  Refer to Email Memorandum #41 dated March 23, 2015 for hearing procedures.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

RM/hrp

IM-92 TEMPORARY ASSISTANCE MANUAL UPDATE TO THE PROCESS FOR DETERMINING AN EXCLUSION FOR VICTIMS OF DOMESTIC VIOLENCE

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FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  TEMPORARY ASSISTANCE MANUAL UPDATE TO THE PROCESS FOR DETERMINING AN EXCLUSION FOR VICTIMS OF DOMESTIC VIOLENCE

MANUAL REVISION #62

0255.010.00

 

DISCUSSION:

The purpose of this memorandum is to notify staff that there has been an update to the policy 0255.010.00 Individuals Temporarily Excluded From Participation In Work Activities. This update corrects the email address that FSD staff send applications and evidence to for domestic violence exclusion determinations. The correct email address for these exclusion determinations is FSD.GROUPD@dss.mo.gov.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/hrp

IM-85 REVISIONS TO THE AREAS OF COOPERATION AND SANCTIONS FOR REFUSAL TO COOPERATE SECTIONS OF THE TEMPORARY ASSISTANCE MANUAL

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FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  REVISIONS TO THE AREAS OF COOPERATION AND SANCTIONS FOR REFUSAL TO COOPERATE SECTIONS OF THE TEMPORARY ASSISTANCE MANUAL.

MANUAL REVISION #57

0205.060.10

0205.060.35

 

DISCUSSION:

The purpose of this memorandum is to notify staff that the below sections of the Temporary Assistance Manual have been revised to reflect current Temporary Assistance policy.

IM Manual Section 0205.060.10 Areas of Cooperation is updated to add information explaining what to do if a TA applicant or participant does not return a completed Referral/Information for Child Support Services (CS-201) form.

IM Manual Section 0205.060.35 Sanctions for Refusal to Cooperate is updated to add information about the Child Support (CS) to Income Maintenance (IM) Communication Portal. It also clarifies that sanctions should not be entered or ended without a request from Child Support via the portal and only Eligibility Specialists charged with working the portal should enter and end Child Support sanctions.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/hrp

IM-075 TEMPORARY ASSISTANCE APPLICATION PROCESSING MANUAL SECTION UPDATES

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FROM:  PATRICK LUEBBERING, ACTING DIRECTOR

SUBJECT:  TEMPORARY ASSISTANCE APPLICATION PROCESSING MANUAL SECTION UPDATES

MANUAL REVISION #: 50

0203.000.00 to 0203.120.05

0105.000.00 to 0105.045.00

 

DISCUSSION:

The purpose of this memo is to inform staff of changes to the Application Processing section of the General Information Income Maintenance manual. 

The Temporary Assistance (TA) and MO HealthNet Application Processing manual sections are now separated. The TA Application Processing section is now part of the TA Manual, 0203.000.00 and is no longer accessible via the General Information Manual 0105.000.00

The updated sections outline the following for Temporary Assistance (TA) applications:

  • Requests for assistance
  • Signing the application (includes entries to be made in FAMIS on the AUTHREP screen)
  • Dating the application
  • Temporary Assistance program explanation and orientation
  • Interview process
  • Voluntary withdrawal of application
  • Notification of application decision
  • Change of payee for Temporary Assistance required new application
  • Re-applications
  • Death after application
  • MO HealthNet application concurrent with cash programs
  • Delays in processing Temporary Assistance applications

In 0203.020.00 Signing the Application section of the manual, policy and processes have been added for Legal Guardians, Conservators, Authorized Representatives, and Attorneys assisting applicants with the processing of their Temporary Assistance (TA) cases.

 

NECESSARY ACTION:

  • Share this memorandum with all necessary staff.

 

PL/am/sw/ks/hrp/ph

IM-074 AUTHORIZED REPRESENTATIVE FORM (IM-6AR) CLARIFICATION

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FROM:                       PATRICK LUEBBERING, DIRECTOR

SUBJECT:                AUTHORIZED REPRESENTATIVE FORM (IM-6AR) CLARIFICATION

FORM REVISION #19

IM-6AR

 

DISCUSSION:

This memorandum provides updates to the Authorized Representative Form (IM-6AR). 

The box containing the following statement pertains only to MO HealthNet:

  • If your authorized representative helps you apply, your authorization only last until the FSD makes a final decision on your application, or you can end it sooner if you notify the FSD in writing. If your authorized representative acts on your behalf, your authorization will last until you end it by notifying the FSD in writing.

NOTE:  For Food Stamps and Temporary Assistance, authorization for an authorized representative does not end at the final decision of the case. 

Child Care Subsidy will also use the IM-6AR form to appoint their authorized representatives.

The form has been updated to reflect the changes.

NOTE:  Continue to accept IM-6AR forms with a revision date of April 2017 or after.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.
  • Effective immediately begin using the IM-6AR with the 4-19 revision date.

 

PL/ks

IM-073 MANUAL UPDATE TO INCLUDE THE FULL NEED STANDARD ON STEPPARENT CASES AND MINOR PARENT DEEMING CASES FOR TEMPORARY ASSISTANCE

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FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  MANUAL UPDATE TO INCLUDE THE FULL NEED STANDARD ON STEPPARENT CASES AND MINOR PARENT DEEMING CASES FOR TEMPORARY ASSISTANCE

MANUAL REVISION #49

0210.005.30

0210.005.45

 

DISCUSSION:

The purpose of this memorandum is to notify staff that manual sections 0210.005.30 Minor Parent Lives with Parent(s) and 0210.005.45 Stepparent Cases have been updated to show the chart of the Full Needs Standard needed to deem major parent income for a minor parent and stepparent income for a child.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/hrp

 

 

 

 

IM-071 UPDATE TO TIMEFRAME FOR HEARING EXHIBITS

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FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  UPDATE TO TIMEFRAME FOR HEARING EXHIBITS                              

MANUAL REVISION #47

0130.020.70.25.20

 

DISCUSSION:

The purpose of this memorandum is to inform Family Support Division (FSD) staff of a change in the FSD Hearings Manual.  Section 0130.020.70.25.20 FSD Provides Exhibits to the AHU and the EU is updated with instructions outlined in 2016 IM Email Memo #57 Division of Legal Services (DLS) Administrative Hearing Notification and Family Support Division Requirements.

Effective immediately, exhibits are to be provided two days prior to the scheduled hearing for all FSD benefit hearings. 

NOTE:  Exhibits are available at the local office for any individual requesting a copy of their exhibits ahead of the scheduled hearing.

DLS will continue informing applicants/participants the documents may be viewed two days prior to the administrative hearing date.  These documents must be made available when requested. 

For additional information, refer to the Hearings Manual.  Also see Section 0130.020.40 EU’s Examination of Documents.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/rw

IM-070 TEMPORARY CENSUS EMPLOYEES EARNINGS

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FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  TEMPORARY CENSUS EMPLOYEES EARNINGS

 

DISCUSSION:

This memorandum introduces updates to the earned income code “CT – Census Income – Temporary” in FAMIS for the 2020 Census

Child Care: Effective April 1, 2019, the CT – Census Income – Temporary is included income in the Child Care Subsidy program budget.

Any changes to an active Child Care Subsidy case, simplified reporting rules will disregard benefit reductions on an active Child Care Subsidy case that reports new income or income increases from the Census Bureau.

Food Stamps: Missouri has received a waiver from Food and Nutrition Services (FNS) to exclude Census Income- Temporary (CT) income for the 2020 Census through September 30, 2020 for the Food Stamp program. This waiver allows participants to gain work experience as well as much needed income in the current economy without the loss of Food Stamp benefits.

Temporary Assistance: Effective April 1, 2019, the Census Income – Temporary (CT) is excluded income for the Temporary Assistance (TA) program budget. Missouri has received guidance from Agency for Family and Children (AFC) to exclude this income for the 2020 Census. This means TA participants will continue to receive their benefits without reduction while helping the Census Bureau and gaining work experience.

MO HealthNet Programs: For all MO HealthNet programs (MHABD and MAGI), the Census Income- Temporary (CT) is included income in the MO HealthNet budget.

It is important to code this income source correctly for reporting purposes. Effective April 1, 2019, on the Income (FMX0) screen enter income type “EI – Earned Income” and source “CT – Census Income – Temporary”. FAMIS will consider the income as follows:

Income Description

Income Type

Source

CC

FS

TA

MO HealthNet

Census Income-Temporary

EI

CT

Include

Exclude

Exclude

Include

In MEDES, this income should be budgeted as “Wages” on the Income Type field on the Income Evidence. The Employer Name field should be entered as “Temporary 2020 Census Employment”. This will help alert staff to update income once the 2020 Census is complete.

Identifying Temporary Census Employees

Temporary employees working on the 2020 Census effort will receive a weekly Earnings Statement.  At the top of the statement is a notation for Pay Group:  “CB-1-Census Temporary Weekly”, and the dates for the current pay period.  The employer address is listed as:

Chicago Regional Census Center
US Census Bureau
1111 W. 22nd Street, Suite 400, Oak Brook, Illinois 60523-1918

The Census Bureau is the only agency paying employees that will use the Census Income- Temporary (CT) earned income code.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/hrp/jl

IM-059 – INTRODUCTION OF THE REQUEST TO WITHDRAW OR CLOSE FORM

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FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  INTRODUCTION OF THE REQUEST TO WITHDRAW OR CLOSE FORM

 FORM REVISION #16

REQUEST TO WITHDRAW OR CLOSE

INSTRUCTIONS TO WITHDRAW OR CLOSE

 

DISCUSSION:

This memorandum is to notify staff of the addition of the Request to Withdraw or Close Form and instructions to the IM Forms Manual.  This form should be used in the event that a participant requests to withdraw his/her application or close a case.  There are also fields to allow a participant to remove a person from an application or case.

Staff should review the form with the participant making the request and assist the participant in completing the form.  Indicate any specific instructions from the participant in the space provided or attach additional sheets, if necessary.

EXAMPLE:  Mrs. Jones would like to close her spend down coverage, but continue receiving SLMB.

Use this form for in-person contacts with participants only.  Do not mail the form to a participant.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/ers