OEC20-01 EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

FROM:  REGINALD MCELHANNON, DIRECTOR CHILDREN’S DIVISION
                  KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION
SUBJECT:  EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

On March 13, 2020 a national health emergency was declared in response to COVID-19.  As a result, Child Care Subsidy benefits will be extended for all households required to re-certify during April, May and June of 2020.   This extension will allow temporary changes to the Child Care Subsidy program that will help keep Missourians safe and healthy without fear of losing Child Care Subsidy benefits during this crisis.

To prevent Child Care subsidy from ending during the COVID-19 health crisis, a 3 month extension will be added to the current 12 month certification period for the months of April, May and June 2020.

Extension are as follows; cases that would have expired on:

04/1/2020 are extended through 06/30/2020,

05/1/2020 are extended through 07/31/2020, and

06/1/2020 are extended through08/31/2020.

Example: The Smith family is due to recertify for Child Care benefits in April 2020.  The eligibility system will case information for the current 12 month eligibility period and extend the certification through 06/30/2020.  The Smith family will continue to receive the same amount of Child Care Subsidy with no benefit interruptions.

NECESSARY ACTION

1. Review this memorandum with all Children’s Division and Family Support Division staff.
2. Review revised Child Care Subsidy sections as indicated below.
3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II CONTACT
Sharon Barsby
573-751-2037
Sharon.Barsby@dss.mo.gov
PROGRAM MANAGER
Marianne A Dawson
573-751-6793
Marianne.A.Dawson@dss.mo.gov
 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

RELATED STATUTE

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IM-162 CLARIFICATION OF VETERANS’ BENEFIT INCOME AND UPDATE OF AGENT ORANGE SETTLEMENT FUND PAYMENTS FOR ALL PROGRAMS

FROM:  REGINALD McELHANNON, INTERIM DIRECTOR

SUBJECT:  CLARIFICATION OF VETERANS’ BENEFIT INCOME AND UPDATE OF AGENT ORANGE SETTLEMENT FUND PAYMENTS FOR ALL PROGRAMS

MANUAL REVISION #116
1600.010.15.15
1025.015.15
0410.015.10
0805.015.30
0805.015.10
0610.010.00
1805.030.20.10
1110.020.30
1115.015.85
2010.045.10.05
0210.015.35.40
0210.015.05

 

DISCUSSION:

The purpose of this memorandum is to inform staff of updates to Veterans’ Benefits and Agent Orange Settlement Fund income in manual sections for the Temporary Assistance, MO HealthNet, Food Stamps, and Child Care programs. 

The funding for this settlement fund was created as a result of a class action lawsuit, Re: Agent Orange product liability litigation, M.D.L. No. 381 (E.D.N.Y).

The Agent Orange Settlement Fund closed in 1997. This unearned income source is no longer valid.

Updates have been made to explain benefits paid by the Veterans Administration (VA) to veterans with service-related disabilities include payments for disabilities due to exposure to Agent Orange.

Refer to the chart below to review specific manual sections updated as a result of these changes.

Program Policy # Update
Temporary Assistance 0210.015.05
  • Update – Agent Orange Aetna (AO no longer valid, fund closed in 1997).
  • Update – Agent Orange Veteran’s Benefits (AV no longer valid, use code VA for any Agent Orange related VA disability benefits).
  • Update – Veteran’s Benefits to show income code of (VA) also includes service related disabilities due to exposure to Agent Orange.
Temporary Assistance 0210.015.35.40
  • Update – Agent Orange Settlement Fund payments or payments received from any other fund established pursuant to the settlement in the Agent Orange product liability litigation. (Income no longer valid, fund closed 1997).
Food Stamps 1115.015.85
  • Update – Income Source code for VA benefits issued by the Department of Veterans Affairs related to exposure to Agent Orange.
Food Stamps 1110.020.30
  • Remove- Reference to Agent Orange Settlement Benefits.
Child Care 2010.045.10.05
  • Remove – Reference to Agent Orange as an excluded benefit.
MAGI 1805.030.20.10
  • Update – Clarification to #9, All Veterans Benefits, to include disabilities due to exposure to Agent Orange.
  • Update – Added clarification to #27, Agent Orange Aetna.  This settlement fund was closed in 1997.
MHABD 0805.015.10
0805.15.30
  • Update – Fund was closed in 1997.
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.
SAB 0410.015.10
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.
SNC 0610.010.00
  • Update – Fund was closed in 1997

 

December 1973 1025.015.15
  • Update-Fund was closed in 1997.
Gateway to Better Health 1600.010.15.15
  • Update – Fund was closed in 1997
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.

Required Action:

Due to these updates, the Unearned Income (UI) sources of Agent Orange AETNA (AO) and Agent Orange Veteran’s Benefits (AV) are no longer valid. Until changes are made in FAMIS, discontinue using income types AV and AO in FAMIS.  Use income type VA for all disability payments issued by the Veterans Administration to disabled veterans. In MEDES, discontinue using income types Agent Orange Aetna and Agent Orange Veterans Benefits.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

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IM-070 TEMPORARY CENSUS EMPLOYEES EARNINGS

FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  TEMPORARY CENSUS EMPLOYEES EARNINGS

 

DISCUSSION:

This memorandum introduces updates to the earned income code “CT – Census Income – Temporary” in FAMIS for the 2020 Census

Child Care: Effective April 1, 2019, the CT – Census Income – Temporary is included income in the Child Care Subsidy program budget.

Any changes to an active Child Care Subsidy case, simplified reporting rules will disregard benefit reductions on an active Child Care Subsidy case that reports new income or income increases from the Census Bureau.

Food Stamps: Missouri has received a waiver from Food and Nutrition Services (FNS) to exclude Census Income- Temporary (CT) income for the 2020 Census through September 30, 2020 for the Food Stamp program. This waiver allows participants to gain work experience as well as much needed income in the current economy without the loss of Food Stamp benefits.

Temporary Assistance: Effective April 1, 2019, the Census Income – Temporary (CT) is excluded income for the Temporary Assistance (TA) program budget. Missouri has received guidance from Agency for Family and Children (AFC) to exclude this income for the 2020 Census. This means TA participants will continue to receive their benefits without reduction while helping the Census Bureau and gaining work experience.

MO HealthNet Programs: For all MO HealthNet programs (MHABD and MAGI), the Census Income- Temporary (CT) is included income in the MO HealthNet budget.

It is important to code this income source correctly for reporting purposes. Effective April 1, 2019, on the Income (FMX0) screen enter income type “EI – Earned Income” and source “CT – Census Income – Temporary”. FAMIS will consider the income as follows:

Income Description

Income Type

Source

CC

FS

TA

MO HealthNet

Census Income-Temporary

EI

CT

Include

Exclude

Exclude

Include

In MEDES, this income should be budgeted as “Wages” on the Income Type field on the Income Evidence. The Employer Name field should be entered as “Temporary 2020 Census Employment”. This will help alert staff to update income once the 2020 Census is complete.

Identifying Temporary Census Employees

Temporary employees working on the 2020 Census effort will receive a weekly Earnings Statement.  At the top of the statement is a notation for Pay Group:  “CB-1-Census Temporary Weekly”, and the dates for the current pay period.  The employer address is listed as:

Chicago Regional Census Center
US Census Bureau
1111 W. 22nd Street, Suite 400, Oak Brook, Illinois 60523-1918

The Census Bureau is the only agency paying employees that will use the Census Income- Temporary (CT) earned income code.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

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