IM-119 INSTRUCTIONS DOCUMENT ADDED TO THE FORMS MANUAL FOR THE CURRENT AND DISCHARGED DRUG CONVICTION EXCEPTION VERIFICATION FORMS

FROM: KIM EVANS, DIRECTOR

SUBJECT: INSTRUCTIONS DOCUMENT ADDED TO THE FORMS MANUAL FOR THE CURRENT AND DISCHARGED DRUG CONVICTION EXCEPTION VERIFICATION FORMS

FORM REVISION #
IM-367/IM-368 Instructions

 

DISCUSSION:

Instructions have been added to the internal and public forms manual for the Current Probation and Parole/Court Compliance Drug Conviction Exception Verification (IM-367) and the Discharged Parolee Drug Conviction Exception Verification (IM-368) forms.

The instructions are combined for both forms as both work the same way. Due to system limitations, the IM-367 and the IM-368 must be downloaded and used directly in Adobe Acrobat (Reader or Pro) in order to function. Please follow normal software request procedures if Adobe Acrobat is not already installed on your computer.

 

NECESSARY ACTION:

  •  Review this memorandum with appropriate staff.

 

 

 

KE/tl

IM-117 REVIEW OF THE CONSOLIDATED WORK REQUIREMENTS NOTICE FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

FROM: KIM EVANS, DIRECTOR

SUBJECT: REVIEW OF THE CONSOLIDATED WORK REQUIREMENTS NOTICE FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

MANUAL REVISIONS #
1105.025.05
1105.025.05.10

 

DISCUSSION:

SNAP Policy was updated to clarify that when a reassessment of a participant’s work registration occurs on the Employment Assessment (EMPLOY/FMMS) screen, staff must verbally review and discuss SkillUP with the participant.
This information is contained in the SNAP Work Requirements Informational Notice (FA-601) and provided to the household.

Reassessment of work requirements can occur when:

• Completing a SNAP initial or recertification application
• Completing a SNAP Mid-Certification Review (MCR)
• Updating a SNAP participant’s work registration status during an interim change report

NOTE: Refer to memo IM-97 Introducing New Consolidated Work Requirements Notice for Supplemental Nutrition Assistance Program (SNAP).

Verbal review and discussion must include whether or not the participant:

• Is subject to work registration,
• Meets an exemption or exclusion from work registration, and
• Needs help looking for a job through SkillUP

NOTE: Refer to memo IM-126 SkillUP Referral Process.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

 

 

 

KE/ks

IM-116 NEW ONLINE REPLACEMENT REQUEST (IM-110) FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) BENEFITS

FROM: KIM EVANS, DIRECTOR

SUBJECT: NEW ONLINE REPLACEMENT REQUEST (IM-110) FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) BENEFITS

 

DISCUSSION:

Beginning August 10, 2022, Replacement Requests for SNAP benefits can be made and submitted online. Participants can complete the replacement request, attach available verification, and submit electronically.

The link to the new online Replacement Request form (IM-110) can be found on mydss.mo.gov/food-assistance by clicking “I already have SNAP” and scrolling to the bottom under the section “Can I replace food lost in a Disaster?” Once submitted, a “thank you” page is displayed and offers the option of printing or saving a copy of the replacement request.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

 

 

KE/tl

IM-114 UPDATES TO SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) MID-CERTIFICATION REVIEWS POLICY

FROM: KIM EVANS, DIRECTOR

SUBJECT: UPDATES TO SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) MID-CERTIFICATION REVIEWS POLICY

MANUAL REVISION #
1140.020.00

FORM REVISION #
IM-2MCR

 

DISCUSSION:

SNAP Manual section 1140.020.00 Mid-Certification Reviews is updated to clarify that a Mid-Certification Review/Report Form (MCR/FA-546) must have all questions answered and must be signed to be considered received by the agency. An incomplete or unsigned MCR must be returned to the participant for completion/signature.

To advise the participant why the MCR is being returned, a new Mid-Certification Review Request (IM-2MCR) form was created for use when returning an incomplete or unsigned MCR to a participant. If an MCR is received with pages missing, those pages should be reprinted and sent to the participant when returning the form.

The IM-2MCR requires staff to enter the following information as it appears on the first page of the participant’s MCR:

• Case Name,
• Case DCN,
• Due date from the original MCR, and
• Family Support Division (FSD) return address from the original MCR.

There is a drop-down box to select the reason the form is being returned, along with a text entry box which should be used to tell the participant what is missing from the MCR, and if the form is being returned for multiple reasons. Staff should enter the date the form is being returned in the date field at the top right of the form.

Normal office procedures should be followed for printing and reprinting documents.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.
• Effective with the release of this memo, all incomplete/unsigned MCRs must be returned to the participant using the IM-2MCR.

 

 

 

KE/tl

IM-113 YOUR RIGHTS AS A FOOD STAMP APPLICANT/PARTICIPANT (IM-31B) FORM UPDATED

FROM: KIM EVANS, DIRECTOR

SUBJECT: YOUR RIGHTS AS A FOOD STAMP APPLICANT/PARTICIPANT (IM-31B) FORM UPDATED

FORM REVISION #
IM-31B

 

DISCUSSION:

Your Rights as a Food Stamp Applicant/Participant (IM-31B) form has been renamed to Your Rights and Responsibilities as a Supplemental Nutrition Assistance Program (SNAP) Household (IM-31B). The form has been redesigned to be easier to review with a participant. SNAP household responsibilities and SNAP household reporting requirements were added.

Reviewing the IM-31B with an applicant during a SNAP interview will meet the requirements in SNAP manual section 1120.005.10 Explanation of Rights and Responsibilities. The IM-31B has been added to the internal and public forms manual.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

 

 

 

KE/tl

 

IM-111 ELECTRONIC SIGNATURE ADDED TO REPLACEMENT REQUEST FORM IM-110 FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

FROM: KIM EVANS, DIRECTOR

SUBJECT: ELECTRONIC SIGNATURE ADDED TO REPLACEMENT REQUEST FORM IM-110 FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

FORM REVISION #
IM-110

 

DISCUSSION:

The Replacement Request (IM-110) was updated with language to allow for an electronic signature. All SNAP replacement requests must be signed by an adult member of the household or an authorized representative to be considered valid.

In the Signature Section of the IM-110, there are new Electronic Signature Terms and Conditions with a check box for the participant to click and agree to sign the form digitally. If a participant chooses to submit the form without printing, the box under Electronic Signature Terms and Conditions must be checked and a name typed into the signature line for the signature to be valid. If the form is printed and submitted with a typed signature, the box above the signature line must be checked for the form to be considered signed.

The instructions on the back of the form have been updated with guidelines for Electronic Signatures. The IM-110 can still be printed, physically signed, and submitted by upload, fax or mail. This form is available in the public and internal forms manuals; however, it has been removed from the e-store.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.
• Destroy all older (04/2022) versions of this form and begin using (7/2022) version immediately.

 

 

KE/tl

 

IM-110 MILEAGE REIMBURSEMENT RATE INCREASE FOR ALL INCOME MAINTANENCE (IM) PROGRAMS

FROM: KIM EVANS, DIRECTOR

SUBJECT: MILEAGE REIMBURSEMENT RATE INCREASE FOR ALL INCOME MAINTANENCE (IM) PROGRAMS

FORM REVISION #
APPENDIX J

 

DISCUSSION:

The state mileage rate used to calculate expenses for all IM programs increased from $.49 per mile to $.55 per mile effective 07/01/2022. Use the rate of $.55 per mile when calculating mileage expenses.

Effective 7/25/2022, the eligibility system has been updated to reflect the rate increase. Appendix J of the MO HealthNet for the Aged, Blind and Disabled manual has been updated to reflect the change.

Note: Final approval for the increased rate was received after July benefits were created. Affected cases have been adjusted to reflect this change for July 2022 and notices will be generated.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

 

KE/nw

IM-109 UKRAINIAN HUMANITARIAN PAROLEE GUIDANCE FOR ALL PROGRAMS

FROM: KIM EVANS, DIRECTOR

SUBJECT: UKRAINIAN HUMANITARIAN PAROLEE GUIDANCE FOR ALL PROGRAMS

 

DISCUSSION:

Due to section 401 of the Additional Ukraine Supplemental Appropriations Act, 2022 (Public Law 117-128), Ukrainian individuals issued an immigration status of Humanitarian Parolee between February 24, 2022 and September 30, 2023 are considered Qualified Immigrants.

Effective May 21, 2022 these individuals are not subject to the five-year waiting period for MO HealthNet (MHN), Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance (TA) and Child Care (CC). If an individual was paroled and entered the United States between February 24, 2022 and May 21, 2022, their date of eligibility for MHN is February 24, 2022 and for SNAP, TA, and CC it is May 21, 2022. If they entered the United States after May 21, 2022, their date of eligibility is their date of humanitarian parole but they are eligible for prior quarter for MHN. Ukrainian parolees who previously applied and were denied benefits may reapply with eligibility determined from the date of reapplication or the corresponding prior quarter dates for MHN.

Ukrainian Humanitarian Parolees are treated like refugees and should be coded in eligibility systems as refugees. The following documentation and codes indicate that an immigrant is a Ukrainian Humanitarian Parolee:

• A form I-94 noting Humanitarian Parolee;
• Foreign passport with Department of Homeland Security / U.S. Customs and Borders (DHS/CBP) admission stamp noting Uniting for Ukraine (U4U);
• Foreign passport with DHS/CBP with a stamp admitting them as a Ukrainian Humanitarian Parolee (UHP);
• Foreign passport with DHS/CBP admission stamp noting Parolee (DT);
• A Form I-765 Employment Authorization Document (EAD) with code C11;
• A Form I-766 EAD with code C11; or
• A non-Ukrainian immigrant who last resided in the Ukraine, can be eligible if they provide one of the above documents AND documentation of their last habitual residence in Ukraine.

NOTE: Applications received for Humanitarian Parolees from the Ukraine must be sent to the FSD Refugee Unit at: FSDREFUGEE@ip.sp.mo.gov. Special entry is required to allow this population to be coded correctly. Do not process these applications.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

 

KE/hrp

IM-104 POLICY REVISION TO ALLOW ELECTRONIC SIGNATURES FOR MO HEALTHNET (MHN), TEMPORARY ASSISTANCE (TA) AND SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  POLICY REVISION TO ALLOW ELECTRONIC SIGNATURES FOR MO HEALTHNET (MHN), TEMPORARY ASSISTANCE (TA) AND SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

MANUAL REVISION #
0105.010.00
0203.020.00
1120.025.00
1802.020.05
1802.020.15

 

DISCUSSION:

An electronic or typed signature is considered a valid signature for MHN, TA, and SNAP documents when accompanied with an attestation. The attestation must accompany any typed signature and state that the electronic or typed signature has the same legal effect and can be enforced the same as a handwritten signature.

NOTE: At this time, FSD CANNOT accept an electronic or typed signature on the Authorization for Disclosure of Consumer Medical/Health Information (MO 650-2616).

Policy has been updated to allow electronic or typed signatures:

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

KE/cj

IM-99 CHILD SUPPORT INCOME VERIFICATION FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  CHILD SUPPORT INCOME VERIFICATION FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

MANUAL REVISION #
1102.015.05

 

DISCUSSION:

Revisions to the SNAP policy manual section for Gross Income add the resource Missouri Automated Child Support System (MACSS) to verify Missouri child support income.

The interface screen in FAMIS can be used:

  • as a reference of child support income or expense,
  • to obtain the obligated amount
  • for the MACSS case number

When budgeting child support, enter separate budgets in FAMIS for Current Child Support (CS) and Child Support Arrears (CA). Refer to SNAP Policy Manual section 1115.010.00 Unearned Income.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

KE/ks